FreshBooks vs QuickBooks: Which is Best For Your Business?

FreshBooks vs QuickBooks: Which is Best For Your Business?

unlimited billable clients

In this plan, you can create invoices, create estimates, track your time, accept credit card payments, conduct online bank transfers, and get tax reports. Businesses may not have many customizable options, but FreshBooks does an amazing job of basic invoicing that integrates well with its accounting software. FreshBooks is more user-friendly, which means that its invoices are the best for business owners just branching out. QuickBooks, on the other hand, offers more customizations, templates, and automations for businesses that want more control when it comes to creating, sending, and scheduling invoices. FreshBooks users appreciate that it’s one-stop accounting software that’s easy to set up and use. Reviewers also praised its project tracking features and how easy it’s to invoice clients if you use the project feature.

Both and FreshBooks let you pay your company’s bills using the software. To find out which application has superior customer support, we can go back to G2 and Capterra. If you’re a solopreneur or have a small business and intend to stay small, FreshBooks has the features you need.

We’re here for accountants too

Therefore, you need to work around the features that are most suitable for your needs and choose a solution that suffices. The accounting solution doesn’t bombard users with a lot of command operations and bulky menu bars. The flow is logical and users can get familiar with the tool in no time.

  • This company, founded in 2003, offers solutions that appeal more to entrepreneurs or small teams who want to spend less time managing their accounting.
  • One nice thing about both applications is that new features and enhancements are added on a regular basis.
  • It’s also a very scalable solution, with the least expensive plan starting at just $9 per month.
  • Additionally, when it comes to billing, you can easily convert the hours into an invoice or mark them as paid without actually making an invoice from them.
  • The encryption process protects your information by scrambling it before it is sent to us from your computer.
  • Today’s online applications are streamlined, offering solid accounting functionality, while integrating with numerous apps designed to provide you with the tools you need.

You can import expenses from our expense tracker by uploading a CSV file as well as having FreshBooks automatically track them by connecting your bank accounts or credit cards. Send invoices, track expenses, and check on projects, all with the FreshBooks mobile app. Oh, and if you drive a lot for your business, check out Mileage Tracker. Both QuickBooks and FreshBooks offer useful features when it comes to expense tracking. The FreshBooks expense feature is excellent for precise client billing. QuickBooks, on the other hand, offers additional supplier and contractor tabs for keeping expenses organized.

QuickBooks’ key features

You’ll also get a peek at how these software features stack up against each other. With their 50-plus reports available, QuickBooks Online wins the reporting contest hands-down. While FreshBooks reports are useful and provide the information you need, QuickBooks Online offers a much better variety of reports with much better customization options available. Help is available from any screen in FreshBooks, and all data entry screens offer easy look-up options to help expedite the data entry process. The same level of detail can be tracked for vendors for things like billing rates, terms, account number, and Tax I.D.

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However, QuickBooks has an advanced feature set that’s suitable for businesses with complex accounting needs. FreshBooks is known for its ease of use and good customer service and is a suitable choice for contractors, freelancers, and others that need only basic accounting. FreshBooks Premium includes unlimited billable clients with the ability to customize email templates, send unlimited invoices, and track project profitability. FreshBooks offers built-in time-tracking capabilities that are helpful for project- and case-based businesses where employees track billable hours alongside other project expenses. The dashboard and project views of these hours help you keep your entire project and individual employees on the right task at the right time.

What’s The Difference Between FreshBooks & QuickBooks Online?

And if you get stuck, FreshBooks is known for its outstanding customer support. QuickBooks is a scalable accounting software solution with tools to help users manage their finances, bookkeeping and other business operations. It offers plans and products that are helpful for small and medium-sized businesses. QuickBooks’ features benefit users with many of their processes for inventory, payroll, payments, taxes, time-tracking and e-commerce.

track your time

The downside is that some of the Freshbooks Vs Quickbooks can be hard to find and users might need to access the help feature to explore the hidden capabilities of the tool. ZarMoney allows you to use a variety of ready-to-use invoicing templates or create one best suited for your needs from scratch. You can also modify existing invoice templates to best fit the requirements. It enables its users to automate billing by generating and dispatching invoices within seconds. We are here to end your worries and guide you step by step in choosing the best accounting software to help you kick start your business and yield maximum profit from it.

Mobile Apps

Inventory accounting is QuickBooks Online’s biggest trump card against FreshBooks. FreshBooks lets you add inventory items to bills—but there’s no way to know how much inventory you have available or the cost of your inventory sold. Danielle is a writer for the Finance division of Fit Small Business. She has owned a bookkeeping and payroll service that specializes in small business, for over twenty years.

includes unlimited billable

You may find that you start with a smaller plan when your business is still fledgling, and then upgrade as you add the number of clients you service or your accounting needs grow. After working as an accountant for many years in various industries, including healthcare and property management, she returned to her first love, writing. She specialized in accounting and business articles, with an emphasis on software reviews, which she wrote for more than 20 years. She continues to write for the first publication she ever wrote for, CPA Practice Advisor, while blogging for several software companies. QuickBooks Online has four plan options, starting with its single-user Simple Start plan, which costs $12.50/month for the first three months, to its Advanced plan, which supports up to 25 users.


There are currently 21 categories of apps that FreshBooks can connect with including, Analytics, Payments, Payroll, Tax Help, Customer Support, Lead Tracking, and Marketing. Some of the top picks include; Gusto, Stripe, Zapier, Bench, G Suite, and Fundbox. Quickbooks is equipped with a modern UI specifically designed to be user-friendly, especially for those who lack a strong accounting background.

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